Call for Workshop Proposals

SCA/HPCAsia 2026 welcomes the submission of workshop proposals. Through technical presentations, invited talks, and/or panels, we hope these workshops will provide an excellent opportunity to foster wide-ranging and in-depth discussions among attendees.

Proposal Format

1. Title of the workshop (full name and abbreviation)
2. Objectives, scope, and contribution to the main conference (up to 1 page)
3. Short bio of the key organizer(s)
4. Workshop structure
   • a) Duration: half-day (3 hours) or full-day (6 hours)
   • b) Contents: reviewed papers, invited talks, panels, etc.
5. Outline for selecting papers (if applicable)
   • a) Publication plan
   • b) Schedule for paper selection (from paper submission to collection of camera-ready versions of accepted papers)
   • c) A tentative list of program committee members
   • d) Management of submissions and review process (e.g., management tool)
6. Outline of contents other than reviewed papers (if applicable)
   • a) A tentative list of invited speakers and expected topics
   • b) Topics of panels and a tentative list of panelists
   • c) Other supplementary remarks
7. Past experience (if applicable)
8. Expected number of participants

Workshop Facility

SCA/HPCAsia 2026 will provide one room for each accepted workshop. The available time slots are:

• Half-day: 9:30 a.m. – 12:30 p.m. or 1:30 p.m. – 4:30 p.m.
• Full-day: 9:30 a.m. – 12:30 p.m. and 1:30 p.m. – 4:30 p.m.

A projector and screen will be provided in each workshop room.

All presenters, including those in workshops, are required to attend and present in person. However, organizers may opt to hold workshops in a hybrid format that allows for remote viewing. Please note that SCA/HPCAsia 2026 will not provide the equipment or online meeting tools needed for hybrid formats—organizers must make their own arrangements.

SCA/HPCAsia 2026 is planning to provide a publication method. In past SCA and HPCAsia conferences, workshop papers were published in ACM-affiliated proceedings. However, each workshop organizer was responsible for ensuring a proper peer review process. Details will be provided to organizers after notification. SCA/HPCAsia will also offer access to a paper review management system (Linklings) if needed.

Organizer Responsibilities

Each accepted workshop organizer is responsible for the successful execution of their workshop, including the following:

• Attend and operate the workshop in person.
• Create a workshop website that displays the location, time, and program.
• If selecting papers:
  • Distribute a Call for Papers to appropriate mailing lists.
  • Manage the full peer-review process.
  • Prepare the publication materials.
  • Follow the paper selection timeline:
    • Close paper submissions after October 20, 2025.
    • Send author notifications by November 26, 2025.

Fees and Registration

SCA/HPCAsia 2026 attendees can participate in workshops at no additional cost. As such, there will be no "Workshop Only" registration option, and there will be no financial support (e.g., registration fee waivers or travel expense coverage) for workshop organizers.

Proposal Submission

Please submit your proposal as a PDF file via Linklings (https://ssl.linklings.net/conferences/HPCAsia/.)

Review of Submissions

Workshop proposals will be peer-reviewed by the committee listed below. The selection process will be fair and uniform, evaluating both prior performance (if applicable) and proposal quality. All workshops will undergo the same competitive, single-anonymous peer-review process.

Workshop Proposal Review Committee

• Bernd Mohr (Co-Chair, Jülich Supercomputing Centre)
• Takeshi Fukaya (Co-Chair, Hokkaido University)
• Yohei Miki (Co-Chair, The University of Tokyo)
• TBD

Important Dates

• Proposal Deadline: June 30, 2025 (AoE)
• Notification of Acceptance: July 31, 2025 (AoE)
• Workshop Date: January 26, 2026 (JST)

Contact

For inquiries, please contact:
sca_hpca_26_ws [at] sighpc.ipsj.or.jp